 |
|
| • Medical records |
• Microfilm |
• Fetal monitor strips |
| • Contracts |
• Case files |
• Personnel records |
| • Student records |
• Client files |
|
|
|
| ITS of Chicago makes managing that mountain of paper easy. From start to finish, we work with your staff to ensure that conversion of your files to a digital format is seamless and the results are accurate. Imagine, in just a few days all of those files can be accessed from your computer and you can enjoy your new-found space. |
|
| Here’s what is included in our document scanning service: |
|
| Document Preparation: No need to remove staples or paper clips. We’ll carefully prep your documents and check for double-sided printing, as well as ensure that none of your critical data will be lost in the mix. Papers such as sticky notes, cleared checks, and other similar types of odd shaped pieces of paper will be prepared for scanning as well. |
|
| Scanning: ITS of Chicago uses best of breed scanning hardware and software to ensure that your paper will be digitally scanned with quality and precision in mind. We can convert virtually any document type and size, and can even make your scanned images searchable via keywords within the document using state of the art Optical Character Recognition (OCR) technology. |
|
| Indexing: Using proprietary software built by ITS of Chicago, our indexing process is accurate, fast, and tailored to your needs. You will be able to easily find the scanned files you are looking for in seconds, using the search criteria that you decide upon. |
|
| Quality Control and Assurance: We thoroughly check each project for quality and accuracy throughout the whole scanning process. Our four-point quality control process verifies each document’s quality as it is prepped, scanned, indexed, and before we deliver the final converted product to you. |
|
| Security: All scanning and processing takes place on-site at our secure facility. We conform to HIPAA regulations, and securely handle a wide variety of proprietary and confidential documentation. |
|
| Document Destruction: Once a project is complete, we store your paper documents for an agreed upon amount of time in case there is a need to retrieve them for any reason. Once you are comfortable with permanent destruction of the paper documents, we will securely shred the documents for you per NAID AAA certification requirements using the pierce-and-tear method of destruction. |
|
| Access to Documents in Process: Our thorough tracking process monitors our clients' documents every step in the process. Need access to a document you sent to us? No problem. If you need to view a file sent to us for scanning, simply give us a call and we will get you a scanned copy the same day. |
|
| Digital Storage: ITS of Chicago can deliver your scanned documents in a variety of different media: CD, DVD, hard drive, portable hard drive, or USB Flash drive. |
|
| Backups: ITS of Chicago keeps a digital backup of all your completed projects as a secondary safety net to your own company disaster recovery techniques. If at any time you need a copy of a completed project, it is a phone call away. |
 |
|
| Training: To make sure you are comfortable retrieving your data once it is converted, ITS staff will provide on-site training as needed. Let us show you how easy and quick it is to retrieve your newly converted documents! |
